What is the Purpose of a Capability Statement?

Simply, the purpose of a capability statement is to tell the government at any level who you are and what you do.  It is not necessarily a sales tool but rather an information document about you in a very coherent and easily read format.

Capability statements are read by people so it needs to be in a pleasing, logical, and short format.  It is best if the layout of the capability statement mimics your company logo and colors.  A capability statement should be very brief, to the point and specifically related to the individual agency’s needs. Ideally, it is a living document that will change depending on the targeted agency.  A properly written capability statement will set your company ahead of your competition.

As for actual format, the capability statement should have the following items:

  1. Company information including logo, registered name (including your LLC or other designation), location address, phone, fax, and email.
  2. List of pertinent company information:
  3. List Specific Pertinent Codes
    1. DUNS (Request A D&B D-U-N-S® Number).
    2. Socio-economic certifications: 8(a), HUB Zone, SDVOB, etc.
    3. NAICS (all) Do not include code descriptions, just use the numbers (NAICS Code Lookup).
    4. CAGE Code (CAGE Code Search).
    5. Accept Credit and Purchase Cards.
    6. GSA Schedule Contract Number(s) (GSA Contract Number lookup).
    7. Other federal contract vehicles.
    8. BPAs and other federal contract numbers.
    9. State Contract Numbers.
  4. Name (a specific person).
  5. Address
  6. Phone (main and cell).
  7. Email (a personal email, not info@).
  8. Brief description of services.
  9. Brief listing of past performance.
  10. Listing only of past contracts awards if any.

Label your document just “Capability Statement”.  Again, this is an information document not a sales piece.  The use of graphics is encouraged.
Click here to view a Sample Capability Statement or click here to view a capability statement that we created for one of our clients.

ASBC stands ready to work with anyone contemplating pursuing government contracting and who needs help crafting a proper capability statement. Contact us today at (513) 448-4071 or fill out our contact form here.

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